by Cyndie Shaffstall
Chatting with a friend about this article, he suggested I write about the most memorable email I’ve received, and while that would be interesting, I know I find emails memorable for reasons you might not. I’m most enthralled by the development, design, or concept, whereas you might be most taken by the message. As my friend described the most memorable email he had received, I thought about why that same email would have been memorable to me. That led me down the path I started in my last article — applying direct-mail lessons to today’s email campaigns.
In 1995, I founded The World-Wide Power Company, the world’s first international distributor of all (graphics) extension-based technology. As the only distributor of all things plug-in, we had extensive records about who owned what, their core applications, versions, numbers of copies, and so much more. Back then, this data lived in our invoicing system, which suited us perfectly as we had customized FileMaker Pro for inventory, invoicing, reporting, vendor tracking, managing the product matrix, and other day-to-day business activities. This meant our customer and purchase data were clicks away any time we built a direct-mail campaign.
Our most-successful campaigns were our weekly direct-mail postcards and letters, nicknamed PUN (product-upgrade notice) and CUN (competitive-upgrade notice). These events were mailed each week to everyone in our quarter-million name database who owned a product undergoing an upgrade during the week or for which a competitive product had been announced. The messaging on the cards went something like this*:
CUSTOMER NUMBER: 
[LESLIE STRONGMAN], [XYZ PRINTING]
OR THE CURRENT IS/IT DIRECTOR OR GRAPHICS MANAGER
[ 1/22/1997 216350 1 Imposer XTension]
[ 4/4/1997 221450 5 Imposer XTension]
[ 4/7/1997 221527 2 Imposer XTension/MarkIt Bundle]
On behalf of [XYZ Printing], you purchased [Imposer] from The World-Wide Power Company. Your purchase information, including invoice date, invoice number, and quantity, is listed above. According to our records, you currently own [8 copies] of QuarkXPress . In order to upgrade your [QuarkXPress] to version  and maintain the ability to [SHORT DESCRIPTION], you must also upgrade your [XTENSIONS] purchases listed above.
[Imposer 2.0] has been upgraded to provide [1-LINE BENEFIT] and to support [QuarkXPress 5].
[Imposer Pro] retails for [$399]. For a limited time, upgrade each of your copies of [Imposer 1.X] or [2.X] to [Imposer Pro] for [$199].
Call ThePowerXChange to upgrade and take advantage of this special pricing before [31 March 2003]. Prices do not include taxes, where applicable, or shipping. Delivery options are as follows: [electronic delivery is free] or [CD-ROM sent via Airborne overnight for $12].
The response rates from these postcards averaged more than 50%, but our best result was more than 80%! This is a number to make any marketer salivate.
Having set the stage, the reason I bring this up is to discuss the opportunities lost by today’s marketer — even me; and I most certainly know better.
Today, personalization is demonstrated in our emails often by including the recipient’s first name in the greeting or subject line, but rarely, very rarely, do we see the level of personalization I’ve shown above — except perhaps in the case of our shopping cart abandonment messages… but that’s actually my point. We know abandonment messages enjoy high open and click rates and yet we don’t apply the trigger of those messages to our everyday marketing messages. Why not? Difficult? Lack of technical know how? Lack of resources? All of the above? Probably.
Step back and ascertain a complete view of the data you have within your organization — and I’m not talking about big data here. Look to your accounting system and ferret out nuggets like those in my example. Look to your marketing database and find unusual bits to help you connect with the recipient. See if your badge scans can disclose something new, or if your sales team can add color.
What my friend told me about his most memorable email (from Hyatt) was the message thanked him for having stayed at a Hyatt property 75 times and provided the name and location of his first Hyatt stay. He enjoyed the trip down memory lane and while he admits most of the information was wrong, he still felt a strong connection and fondness for Hyatt because they remembered him.
As with all things marketing, this could turn out poorly for the marketer if recipient’s recollections bring back unpleasant memories, but that’s simply a marketing risk we take every day.
The next time you send out a marketing message, consider if you’re wasting personalization on a simple greeting and see if it’s possible to take it to the next level by including something memorable, important, funny, or, well, personal, that can actually connect with your audience.
*I’ve represented some of the messaging with the field names from our database (shown in all caps) to save space and to illustrate connections to fields.